How Do I Open an Excel File in Word?
An Excel file is a flexible data document with many functions at your disposal. It uses an array of cells which you can add and subtract numbers from to calculate results.
There are multiple methods of bringing Excel data into a Word document, with copy-and-paste being the easiest option and embedding Excel objects being another viable approach.
Copy and Paste
One of the fastest ways to import Excel data into Word documents is with copy and paste. Simply right click your chosen Excel file, choose Copy, open your Word document where you would like to insert it, position the cursor where you would like it placed, click Home tab > Clipboard group > Paste; in Paste Special dialog box select Microsoft Excel Worksheet Object which will link your Excel file with your Word document so any updates made within Excel will reflect in its corresponding Word document.
This method can be quick, but isn’t the best fit if you need to edit an Excel file from within Word and see its changes reflected back within it. Furthermore, using this approach doesn’t allow for maintaining your original spreadsheet while just updating it – making this method best used when updating small amounts of information at a time.
One way of using an Excel file in Word is by embedding it as an object. This will add a display icon for the file to your Word document and, when double-clicked, will launch its spreadsheet – an ideal solution when there is too much data to fit directly within its confines.
To embed an Excel file as an object in Word, first open your Word document and place your cursor where you wish to place an Excel table. Next, on the Insert tab’s Text group page select Object; in its Object dialog box click Create from File/Browse File to select your file before setting options for how it displays and updating when changes are made in Excel – once these options have been configured click OK and your embedded object will be created; to link changes back into original Excel files make changes directly affecting Word, select Link To File check box on its page before saving any changes made within original Excel documents directly within Word documents then be sure to select Link To File check box on its page to keep changes synchronised between documents and Word documents
Embedded Object
Modern versions of Microsoft Word allow users to embed objects in documents. This method of copying data from an Excel file into Word documents involves more steps than copy-and-pasting alone, but can provide advantages like keeping styles intact as well as performing advanced functions that would otherwise be impossible with simple copy-and-paste techniques.
To use this feature, first open a Word document and select the content to paste. Next, open an Excel workbook where your data matches that selected in Word document; right-click and select “Copy” (or press Ctrl + C). When complete, return to Word document and click Insert tab in ribbon for Word before choosing Text group of Object options and selecting from there.
The Object window offers several options, but we will select Link and Keep Source Formatting to keep our formatting consistent between Word and Excel documents, and to make editing changes directly reflect in Word documents automatically. This also ensures that when editing spreadsheets directly any changes made automatically filter through to Word documents as they occur.
After clicking “OK,” an embedded Excel file will be visible in your Word document and can be double-clicked by other users to launch and work with its contents; without cluttering your Word document with its actual content.
This method is especially beneficial in situations in which data from an Excel sheet will be displayed as tables in Word. For instance, using functions like SUMMARY or SUMIF from Excel in the document would make this approach feasible. Unfortunately, however, editing actual Excel files would require using an ancillary file; to edit directly within Word instead, use other methods provided here instead – particularly since using an ancillary file requires using all its powerful features instead of editing in an excel sheet file itself would likely require changes from multiple users on a network connection so everyone would need accessing and making changes themselves to make updates – an approach not suitable for network usage either!
Linking to File
If you need to transfer data from Excel into Word, there are various approaches you can take. Copy-pasting or embedding objects are two options, while linking is another possibility that automatically updates when information in your original spreadsheet changes – perfect if there are many files being changed frequently! Ideally this method would save time manually updating each one separately.
To link to a file, it’s essential that you first know its filename – this can be found either by opening it up in its full application, or clicking the arrow next to its name in the upper left corner of the window. When you know this information, click “Link” for a list of options, such as Link & Keep Source Formatting; select this and paste your data directly into Word document.
Display the document as an icon rather than as a link if desired; this will make the link easier to find and save you clicks when accessing frequently used documents. To do this, follow all steps outlined above but check off “Display as icon.”
Word’s Object command offers another option for embedding Excel worksheets as embedded objects in documents, creating a mini version of the original Excel sheet that includes multiple sheets, filters and other features. To use it effectively, open your document of choice and position your cursor where you wish to insert your spreadsheet before selecting “Object from Insert menu. When asked for file selection by Create From File dialog box then OK as per usual.
Converting
Converting Excel files into Word documents is a quick and simple way of sharing spreadsheet data with people who may not have access to Excel, as well as creating more visually appealing documents with less text – and making reading it easier for others. Plus, converted Word files can easily be read using mobile devices like smartphones and tablets!
To convert an Excel document to Word file, first open your spreadsheet and highlight all of the data that needs to be copied over to your new document. Pressing Ctrl+C will copy this data; open a new Word document and insert this copied data as tables using Word’s standard table editing tools; save your document when finished!
Link-to-file conversion allows you to link two documents so that changes made to one will automatically update in the other document. To do this, first open up the Excel file you would like to convert, select text that should link with this particular Excel file in your document, click Insert tab and “Link to File,” and click Submit button.
Inserting Excel data as an object is another effective method for converting an Excel file to a word document, similar to copy and pasting but creating direct linkages between both documents. To do this, first open both documents – Excel first then Word document. Select which data you’d like to incorporate from Excel into Word before pressing Ctrl+C to copy it directly over. Finally select your table before clicking Insert->Object to complete this conversion.
Excel files can also be converted to PDF using various methods, such as Microsoft’s Save As feature, Adobe software, online converters or desktop tools. This method may prove particularly helpful when sharing them with people without Microsoft Office installed or whom Excel may not be the appropriate application.
