There are various methods for converting an Excel spreadsheet to PowerPoint, such as copy and pasting the data directly.
One option for embedding data into presentations is to link Excel files with PowerPoint so that any changes made in Excel will automatically reflect in PowerPoint.
Table of Contents
1. Copy and Paste
One of the easiest ways to incorporate Excel data into PowerPoint presentations is through copy and pasting. This method has the added advantage of linking Excel sheet changes directly with PowerPoint file changes; therefore, any updates made in either will automatically reflect in both. To implement this step, first select your data-rich sheet before right-clicking its tab at the bottom and choosing Move or Copy; in this dialog box check off “Create a copy” before clicking OK.
Once you have copied the data that you require, navigate to the location in PowerPoint where it needs to be inserted. Under the Home tab’s Clipboard group and clicking Paste arrow will bring up a drop-down menu; choose Paste Special from it before checking “Paste as Link” from there (see image below). Your Excel data will now be seamlessly linked with PowerPoint presentation file so any updates to Excel data will immediately update presentation slides automatically.
Another way of pasting data into a PowerPoint file is using the ‘Paste as Picture’ feature. To do this, first select the worksheet containing your data before accessing Home tab -> Clipboard group > Paste option in Home tab and clicking arrow next to Paste; when menu appears select either Use destination style/keep source formatting/embed option from drop down list that appears before pasting as picture option and apply any desired styles/incorporate source formatting as appropriate or Embed from menu that comes up.
Select “Paste as Picture” to paste your copied data directly into PowerPoint file without linking back to any Excel files, making this an excellent way to present all of your data in one presentation.
2. Create a Table
Convert an Excel spreadsheet into a table by opening its file and selecting all of the data to copy, then using Home Tab > Format As Table to format as table with all required rows, columns, headers and footers. Furthermore you can change its appearance through customizing settings in Table Tools ribbon.
Another method for creating tables in PowerPoint is pasting in an existing one from Excel or another program such as Microsoft Publisher, however this approach comes with certain drawbacks. Tables and charts won’t link back to their original Excel file if any changes occur – meaning changes to either Excel file won’t automatically update graph data in your PowerPoint presentation. To overcome this limitation you can use Paste Special option that creates formula that references back to original cell.
To create a table from data you already have selected, navigate to the Insert tab and choose the “Table” button from the Tables group on the Insert tab. This will open a dialog box displaying all your selected information; if you would like your table to contain header rows simply check “My Table Has Headers” box in this dialog box.
If you want to link data from an Excel file into a PowerPoint presentation, instead of using the “Table” button in the Insert tab, use the “Create from File” button under Object menu instead. This will open a dialog box which enables you to select your Excel file from local storage before inserting it into PowerPoint presentation.
3. Insert a Chart
Charts can help visualize data that may otherwise be difficult to comprehend in table form, making the information easier for viewers. Copy and pasting is one way of inserting an Excel chart into PowerPoint; however, this approach has some drawbacks such as not automatically updating when data changes in Excel; also not using formatting that has been applied within PowerPoint itself if this method used.
An alternative way is to link directly from Excel. To do this, select your chart in Excel before switching back over to PowerPoint and selecting and right-clicking the chart on its slide where it should be inserted; right-click again, selecting Establish Excel Link from the context menu – your chart will now be linked directly with its original spreadsheet and will update itself whenever new or changed data arrives in Excel.
Link the data and chart using a similar process: select a chart in Excel, switch to PowerPoint and use Paste Special option (Ctrl + Alt + V). This method has several advantages over traditional methods for connecting charts: linking all embedded charts as well as all their data is possible without increasing PowerPoint file size significantly; but keep in mind it must remain within its own folder location.
Excel offers another method of inserting charts directly from its spreadsheet into PowerPoint without using Insert Chart: save as an image file. To do this, right-click any selected chart in Excel, right-click Save As Picture and specify where on your computer to save it. A dialogue box will open where you can name and save this image file.
4. Create a Map
Mapping your spreadsheet data can help you better visualize it and make better business decisions, saving both time and effort spent going through each row and column manually. Microsoft Excel offers the Map Chart feature which displays geographical data like sales territories or addresses on a map as well as trends or patterns you might have overlooked previously.
For creating a map in Excel, first select the spreadsheet cell with data you wish to map, and on the Insert tab click Charts > Maps > Filled Map on the Insert menu. Excel reads ZIP codes from each address on your spreadsheet and displays them on a map using relative low values represented by light colors while higher ones by darker hues – you can also customize shape and color of markers according to your requirements.
Option two involves using third-party software like BatchGeo to geocode your data and create a map. Its simple user interface and compatibility with different applications like Excel, Numbers, and Google Docs make this tool ideal. Your only requirement should be one column containing location details such as zip codes or latitude/longitude coordinates in your dataset.
Linking Excel spreadsheet data to a PowerPoint presentation offers many advantages; changing data in PowerPoint slides without updating source spreadsheet files is possible, yet this method has one major drawback: moving or renaming cells won’t update in your presentation. To avoid this situation, embedding your Excel spreadsheet data directly into PowerPoint presentation may be best.
5. Create a Video
Microsoft Office boasts an under-appreciated but very useful feature: video creation using both text and images. This can help when explaining complex data visually or helping your audience understand a process or procedure. Creating such videos using this method is relatively straightforward but does require both PowerPoint and an Excel file containing data you would like to incorporate in it.
Excel offers two tools that allow users to duplicate selected cells; PowerPoint offers another, called the Object tool, which lets you insert entire spreadsheets. After inserting your spreadsheet, use PowerPoint’s Format tool or move it around on screen for precise positioning if required.
One way of including Excel data in a PowerPoint presentation is to embed it instead of inserting it. This means that the original Excel file is actually included within your presentation, and any changes made will automatically reflect upon reopening it. Unfortunately, however, this method may not work well when sharing with others since they will need access to both versions in order to update it themselves.
One simple and time-saving alternative to embedding data is linking it directly into PowerPoint presentation slides – using either the LINK option in Object dialog box, or PASTE SPECIAL (Ctrl + V) with PASTE SPECIAL > PASTE SPECIAL V and selecting it as one of its options from menu. Once linked, data will appear either as icons or content within presentation and can be easily accessed during its delivery by simply clicking.